How StudyPilot works
A guided path from “where do I start?” to a prepared, tracked application, with you in control of every important step.
Six stages, one place
You can start anywhere. Browse without an account, then sign up when you want matches, a document vault and an application tracker.
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Stage 1
Discover
Search the catalogue or ask StudyPilot AI. Filter by province, field, tuition, credential and delivery. Every result shows whether its data is verified.
Search programs -
Stage 2
Match
Build a short profile and get an explainable match: what fits, what does not, and what still needs verification. Rules decide; AI only explains.
Find my match -
Stage 3
Compare & shortlist
Line up to four programs side by side and save the ones you like. Nothing is hidden: missing fees are shown as needing verification.
Compare programs -
Stage 4
Prepare
Store your documents once in a private vault with version history. Each application gets its own checklist and deadlines.
See the vault -
Stage 5
Approve
Before anything consequential happens (submitting, paying, declaring), StudyPilot asks for your explicit approval and records it.
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Stage 6
Hand off & track
You submit through the college’s official channel. Then you update your status and StudyPilot keeps the timeline, reminders and evidence together.
Open the tracker
How college data reaches you
Raw spreadsheets are messy. Every record goes through the same pipeline before it appears in search.
Verified
Confirmed against an official college source by a reviewer. Shows a green badge and the verification date.
Needs verification
Imported from our dataset but not yet confirmed. Useful for exploring; confirm with the college before you decide.
Always traceable
Each program keeps its source note and import history so we can explain where a number came from.
No black-box scores
A match label is only useful if you can see why. Each result lists what matched, what did not and what is still unknown.
- Field of study matches your interests
- Campus in a preferred province
- Listed fee is within your budget
- Delivery differs from your preference
- Admission requirements: needs verification
- Intake dates: needs verification
Most checked factors line up and nothing important fails.
A solid fit with a small number of differences to review.
Worth a look. Several factors differ or are unknown.
Not enough verified data to judge fairly, so we do not guess.
A clear status for every application
Applications move through a defined set of statuses. Where the status depends on an outside system, it is reported by you, never assumed.
Application record created.
Building the required data and documents.
You need to provide information, a document or an approval.
Prepared package is ready for your review.
A consequential step needs your explicit approval.
You have started submitting on the official system.
Submitted through the official channel (reported by you).
The institution acknowledged receipt.
The application is being assessed.
The institution asked for more information.
A decision was received (not necessarily an offer).
An offer was received.
The institution declined the application.
The application was withdrawn.
What StudyPilot will and won’t do
Automation is only helpful when its limits are clear.
StudyPilot will
- Answer from the verified catalogue and show where data came from.
- Say “Needs verification” instead of guessing.
- Prepare checklists, reminders and your document package.
- Ask for your approval before any consequential step and log it.
- Let you export or delete your data at any time.
StudyPilot will not
- Guarantee admission, a study permit, PGWP eligibility or a job outcome.
- Give legal or immigration advice, or act for the Government of Canada.
- Submit an application, pay a fee or sign a declaration on your behalf without your approval.
- Ask for or store portal passwords.
- Invent fees, dates, requirements or scholarships.
Ready to see what fits you?
Create a free profile in a few minutes and get explainable matches, or just keep exploring the catalogue.